Perform a Participant Number Change Admin Action


Concept

In this topic, you will learn how to perform a Participant Number Change Administrative Action.


Steps:

  1. Click the Initiate Actions menu item to begin the process of initiating an administrative (admin) action.

    Step 1

  2. Next, enter the appropriate search criteria to retrieve the award for which you wish to perform the admin action.

     

    You can search by the Fiscal Year and CFDA/Subprogram, PR/Award Number, or UEI.  We will search by the PR/Award Number in this example.

    Step 2

  3. Enter the award number in the PR/Award No. field.

     

    In this example, enter "P011B240017".

    Step 3

  4. Click the Search button to search for the award you entered.

    Step 4

  5. Click the Search button to search for the award you entered.

    Step 5

  6. Click the Continue button to move to the Admin Action Types tab.

    Step 6

  7. Click the Select checkbox to select the Budget Data/Participant Number Change option.

    Step 7

  8. Click the Continue button to move to the next tab.

    Step 8

  9. Enter the participant number into the New Participant Number field.

     

    In this example, enter "100".

    Step 9

  10. Click the Participant Number change only checkbox to indicate that you are not making a budget data change during this action.

    Step 10

  11. Click the Vertical scrollbar to scroll down the page.

    Step 11

  12. Click the Continue button to move to the Clauses tab.

    Step 12

  13. Next, you must add the optional Participant Number Change clause.

     

    Click the Add/Remove Optional button to view the available clauses.

    Step 13

  14. Click the Select checkbox to select the ADMIN ACTION: Participant Number Change option.

    Step 14

  15. Click the Add button to add the selected clause.

    Step 15

  16. Click the Continue button.

    Step 16

  17. Click the Continue button to move to the next tab.

    Step 17

  18. Note:  The Signature Type defaults to Electronic Signature. To issue a GAN in hard copy users must select the "Hard Copy Signature" option.  Selecting the "Hard Copy Signature" option will require users to enter a comment justifying their decision to override the default.

    Step 18

  19. After confirming the Electronic Signature option is selected and checking the appropriate print options, click the Continue button to generate the GAN.

    Step 19

  20. After the GAN is generated, a link to the GAN PDF will appear.  Click the link to open and review the GAN for accuracy.

     

    In this example, click the GAN-P011B240017 link to view the GAN.

    Step 20

  21. Next, review the GAN to confirm the appropriate changes have been made.

     

    The Participant Number Clause appears in Block 10 of the GAN.

     

    Additionally, you can view the placeholder for your electronic signature.

    Step 21

  22. After reviewing the GAN for accuracy, click the Close icon (X) to close the PDF tab.

    Step 22

  23. Click the Initiate eSignature button to start the eSignature process.

    Step 23

  24. A message will appear confirming that the GAN has been submitted to Adobe.

     

    Click the Sign GAN button.

    Step 24

  25. The GAN will open in a new Adobe Acrobat Sign tab.

     

    Click the Continue button to acknowledge the terms of use.

    Step 25

  26. You can either click the Sign With Acrobat field or the Start button to continue.

     

    In this example, click the Start button.

    Step 26

  27. Click the Submit and Proceed to Sign button.

    Step 27

  28. Click the Download Document button to download the GAN.

     

    Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.

    Step 28

  29. Navigate to your Downloads folder where the GAN is saved.

     

    Click the file name to open the GAN PDF.

    Step 29

  30. Click the vertical scrollbar to scroll down to the Signature field in Block 10.

    Step 30

  31. Click in the Click here to sign field.

    Step 31

  32. The Sign with a Digital ID window will open.

     

    Ensure your name is selected then click the Continue button.

    Step 32

  33. Click the Sign button.

    Step 33

  34. Click in the PIN field to enter your PIN.

    Step 34

  35. Next, enter your PIN in the Smart Card window.

     

    This step has been completed in this example.

    Step 35

  36. Click the OK button to submit your PIN.

    Step 36

  37. A window will appear confirming that you have successfully signed the GAN.

     

    Click the OK button to continue.

    Step 37

  38. Your signature now appears on the GAN.

    Step 38

  39. Click the Close icon (X) to close the Adobe window.

    Step 39

  40. You will be asked if you want to save the GAN.

     

    Click the No button to continue.

    Step 40

  41. After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.

     

    Right-click in the Name field.

     

    Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process.  Additionally, users should never distribute the GAN saved on their local computers.

     

    Electronically signed GANs are saved in the award's Grant File in G5.  The GAN will appear in the grant file within two hours of the time the GAN is submitted.

    Step 41

  42. Click the Delete menu.

    Click the Delete menu item.

    Step 42

  43. Click the Yes button to confirm you want to delete the file.

    Step 43

  44. After deleting the file, return to the G5 page.  Note that G5 now indicates the GAN has been signed.

     

    Note:  If you see the Sign GAN button on this page after performing the e-signature in Adobe, please click the Sign GAN button again to refresh the page.  The status should then update to "Signed".

    Step 44

  45. You can click the GAN link to view the signature.

     

    In this example, click the GAN-P011B240017 link to view the GAN.

    Step 45

  46. Your signature now appears on the GAN.

    Step 46

  47. Click the Close icon (X) to close the PDF tab.

    Step 47

  48. Click the Submit button to complete the process and save your data.

    Step 48

  49. A message will appear confirming that the admin action has been saved.

     

    Click the vertical scrollbar to scroll down.

    Step 49

  50. Note:  If you want to prepare additional awards and print their GANs, you may click the Done button and return to the search screen to repeat the process.

    Step 50

  51. Click the Go to Home button to return to the homepage.

    Step 51

Congratulations!

 

You have learned how to perform how to perform a Participant Number Change Administrative Action.

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