Generate and Print the GAN for a Single NCC Award


Concept

In this topic, you will learn how to generate and print a single GAN for an NCC award.


Steps:

  1. Click the Prepare menu item to begin the process of printing a single GAN (Grant Award Notification).

    Step 1

  2. Enter the correct information into the Fiscal Year field.

     

    In this example, enter "2023".

    Step 2

  3. Enter the appropriate information into the CFDA/Subprogram field.

     

    In this example, enter "84.031D".

    Step 3

  4. Enter the appropriate information into the Schedule No. field.

     

    In this example, enter "1".

    Step 4

  5. Click in the Award Type field to display the list of award types.

    Step 5

  6. Select the Discretionary list item for this example.

    Step 6

  7. Click the button to the right of the Action Type field to display the list of action types.

    Step 7

  8. Select the Non-Competing Continuation list item for this example.

    Step 8

  9. Click the Search button to search for the awards which meet the search criteria.

    Step 9

  10. Click the Select radio button to select the award you want to prepare.

     

    In this example, select the first award listed.

    Step 10

  11. Click the vertical scrollbar to scroll down.

    Step 11

  12. Click the Prepare Award button to prepare the award.

    Step 12

  13. Click the Vertical scrollbar to scroll down and review the Applicant Information.

    Step 13

  14. Click the Continue > button to continue to the Budget tab.

    Step 14

  15. Click the Vertical scrollbar to scroll down and review the budget information.

    Step 15

  16. Click the Continue > button to continue to the Details tab.

    Step 16

  17. Click the Vertical scrollbar to scroll down and review the award details.

    Step 17

  18. Click the Continue > button to continue to the Contacts tab.

    Step 18

  19. Click the Continue > button to continue to the Clauses tab.

    Step 19

  20. On the Clauses tab, you can view the existing mandatory clauses.  You may also add or remove any optional clauses and create or edit unique clauses as needed.

    Step 20

  21. Click the Continue > button to move to the Attachments tab.

    Step 21

  22. Click the Vertical scrollbar to scroll down and review the attachments, if any.

    Step 22

  23. On the Attachments tab, you can view the existing mandatory attachments.  You may also add or remove any optional attachments.

    Step 23

  24. Click the Continue > button to continue to the Status tab.

    Step 24

  25. The Status tab displays any actions which have taken place with the award as well as the award's current status.

    Step 25

  26. Click the Vertical scrollbar to scroll down and review the actions and status of the award.

    Step 26

  27. Click the Continue > button to continue to the Summary tab.

    Step 27

  28. Click the Vertical scrollbar to scroll down and review the summary information.

    Step 28

  29. Click the Submit button to submit the prepared award.

    Step 29

  30. The system displays a message indicating that the changes have been saved.

     

    Click the Generate Grant Award Notification (GAN) button to generate the GAN.

    Step 30

  31. Click the vertical scrollbar to scroll down.

    Step 31

  32. Note:  The Signature Type defaults to Electronic Signature. To issue a GAN in Hard Copy users must select the "Hard Copy Signature" option.  Selecting the "Hard Copy Signature" option will require users to a enter a comment justifying their decision to override the default.  Print Options all default as checked.  You may uncheck the box for attachments, payee verification and mailing label as needed.

    Step 32

  33. After confirming the Electronic Signature option is selected and checking the appropriate print options, click the Continue button to generate the GAN.

    Step 33

  34. After the GAN is generated, a link to the GAN PDF will appear.  Click the link to open and review the GAN for accuracy.

     

    In this example, click the GAN-P008A230011-24 link to view the GAN.

    Step 34

  35. After reviewing the GAN, click the Close icon (X) to close the PDF tab.

    Step 35

  36. Click the Initiate eSignature button to start the eSignature process.

    Step 36

  37. A message will appear confirming that the GAN has been submitted to Adobe.

     

    Click the Sign GAN button.

    Step 37

  38. The GAN will open in a new Adobe Acrobat Sign tab.

     

    Click the Continue button to acknowledge the terms of use.

    Step 38

  39. Click the vertical scrollbar to scroll down to the Signature field.

    Step 39

  40. You can either click the Sign With Acrobat field or the Start button to continue.

     

    In this example, click the Sign With Acrobat field.

    Step 40

  41. Click the Submit and Proceed to Sign button.

    Step 41

  42. Click the Download Document button to download the GAN.

     

    Note: Downloading the GAN is required to complete the eSignature process but you must delete the GAN from your computer afterward.

    Step 42

  43. Navigate to your Downloads folder where the GAN is saved.

     

    Click the file name to open the GAN PDF.

    Step 43

  44. Click the Enable Editing button at the top of the document to access the eSignature field.

    Step 44

  45. Click the OK button to confirm you want to continue.

    Step 45

  46. Click the vertical scrollbar to scroll down to the Signature field in Block 10.

    Step 46

  47. Click in the Click here to sign field.

    Step 47

  48. The Sign with a Digital ID window will open.

     

    Ensure your name is selected then click the Continue button.

    Step 48

  49. Click the Sign button.

    Step 49

  50. Click in the PIN field to enter your PIN.

    Step 50

  51. Next, enter your PIN in the Smart Card window.

     

    This step has been completed in this example.

    Step 51

  52. Click the OK button to submit your PIN.

    Step 52

  53. Click the Allow button.

    Step 53

  54. A window will appear confirming that you have successfully signed the GAN.

     

    Click the OK button to continue.

    Step 54

  55. Your signature now appears on the GAN.

    Step 55

  56. Click the Close icon (X) to close the Adobe window.

    Step 56

  57. You will be asked if you want to save the GAN.

     

    Click the No button to continue.

    Step 57

  58. After signing the GAN, you must return to the folder where you downloaded the GAN and delete the file.

     

    Right-click in the Name field.

     

    Note: Electronically signed GANs must be deleted from your computer after completing the eSignature process.  Additionally, users should never distribute the GAN saved on their local computers.

     

    Electronically signed GANs are saved in the award's Grant File in G5.  The GAN will appear in the grant file within two hours of the time the GAN is submitted.

    Step 58

  59. Click the Delete button.

    Click the Delete menu item.

    Step 59

  60. Click the Yes button to confirm you want to delete the file.

    Step 60

  61. After deleting the file, return to the G5 page.  Note that G5 now indicates the GAN has been signed.

     

    Note:  If you see the Sign GAN button on this page after performing the e-signature in Adobe, please click the Sign GAN button again to refresh the page.  The status should then update to "Signed".

    Step 61

  62. You can click the GAN link to view the signature.

     

    In this example, click the GAN-P008A230011-24 link to view the GAN.

    Step 62

  63. Your signature now appears on the GAN.

    Step 63

  64. Click the Close icon (X) to close the PDF tab.

    Step 64

  65. Click the Submit button to complete the process and save your data.

    Step 65

  66. A message will appear confirming that the Funding Status of the award has been set to Printed.

     

    Click the Go to Home button to return to the homepage.

    Step 66

Congratulations!

 

You have successfully generated and printed a single GAN for an NCC award.

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