News and Events Details

News and Events

ARRA Reporting

This message is intended for recipients of federal grants, contracts, & loans via the American Recovery & Reinvestment Act (ARRA). If this message does not pertain to you, please disregard.

Recipient reporting for Recovery Act awards has been repealed by Congress as of February 1, 2014. Therefore, the January 2014 reporting cycle was the last time you will be required to report on your ARRA award.

If you have a report on FederalReporting.gov that requires a change or correction, please be advised that you will have until March 19, 2014 to review the report and make changes and corrections as needed. You will also have until March 19, 2014 to submit an Automatic Data Change request to make changes to a report from a quarter other than Quarter 4, 2013.

If you have questions, please review the FAQs on FederalReporting.gov first as you might find your answers there. If you still have questions, email the Help Desk at FederalReportingHelpDesk@ratb.gov. On March 20, 2014, the Help Desk will close and you will not be able to log in to FederalReporting.gov.

Please contact the FederalReporting.gov Help Desk if you have any questions.

Delay in Posting Refunds-Update

Please be advised that technical difficulties caused the G5 system to experience a delay in posting some refunds that payees processed to the Department on February 4th and 5th. All refunds processed on February 4th and 5th have now been posted. Please retain this message for future reference should you require documentation regarding the delayed posting. For details regarding specific refund transactions, such as request date and amount, please utilize the Inquire Refund option in G5.

Uniform Guidance for Grantees

The Department of Education recently posted important information about the new Uniform Guidance released by OMB. This guidance will affect all Department grants. Please review the Communication for ED employees and grantees on Uniform Guidance - February 2014 posted on the Departments website: http://www2.ed.gov/policy/fund/guid/gposbul/gposbul.html

Delay Posting Refunds-Update

Please be advised that technical difficulties caused the G5 system to experience a delay in posting some refunds that payees processed to the Department on December 27th and 30th. All refunds processed on December 27th and 30th have now been posted. Please retain this message for future reference should you require documentation regarding the delayed posting. For details regarding specific refund transactions, such as request date and amount, please utilize the Inquire Refund option in G5.

Office of Postsecondary Education Field Reader Data Now in G5

To streamline the grant application and review process, the Office of Postsecondary Education's Field Reader System (FRS) has been retired and all reviewer information migrated to G5. Program offices across the Department access the G5 database on an ongoing basis to find and select field readers (also referred to as peer reviewers) to conduct peer reviews of competitive grant applications. Information entered on the Reviewer Profile pages in G5, such as experience and training, will be used to identify field reader candidates for specific peer reviews. Therefore, individuals who wish to be considered as field readers should make sure they have an active account in G5 with a complete Reviewer Profile.

Potential field readers who don't already have an account in G5 should create one by clicking on the link on the home page that says "Not Registered? Sign up," and follow the steps for account creation, including the selection of the "Reviewer" role. They should then make sure to create and complete a Reviewer Profile by following steps 2-5 below.

Potential field readers who already have an account in G5 should make sure that they have selected the Reviewer role and entered the appropriate information in their Reviewer Profile by following steps 1-5 below.

1) Log into G5. If you do not recall your password, click on the "Forgot Password" link and follow the password reset steps;
2) Upon logging in, select "My Profile" under the "Main" tab in the top navigation bar;
3) Scroll to the bottom of the page, select "Reviewer" in the Available Type list, and click "Continue";
4) Complete your reviewer profile tabs to the left of the page;
5) Make sure to "Submit" your inputs upon completion.

If you need assistance, please contact the G5 Hotline at (888) 336-8930 or edcaps.user@ed.gov.

Grants.gov Submission Tips

Applicants applying for discretionary grants through Grants.gov will find submission tips and guidance in this document

Delay in Posting Refunds

Please be advised that technical difficulties caused the G5 system to experience a delay in posting some refunds that payees processed to the Department on the following dates: August, 2nd, 2013, August 27th, 2013 and August 29th. Please retain this message for future reference should you require documentation regarding the delayed posting. For details regarding specific refund transactions, such as request date and amount, please utilize the Inquire Refund option in G5.

G5 Enhancements to Payment Functionality, Increased Hold Time for Refunds

Beginning July 22nd, 2013 payees and servicer users of the U.S. Department of Education's G5 system will notice enhancements to the payment request functionality. The enhancements include additional search options when Creating and Modifying/Cancelling payments. A new functionality called "Quick Draw," has been implemented to improve the efficiency when making payment requests against multiple awards. This enhancement will also allow Servicers to make payment requests against awards across different DUNS numbers. To view these enhancements, please click here.

In conjunction with the payment enhancements, a new procedure has been implemented for refunds. Starting July 22nd, all refunds processed will be in a pending status for three business days. The hold will ensure that the refund amount sent to the Department has sufficient time to be processed before the funds will be available for payees to drawdown.

If you have any questions please contact our G5 Hotline at 1.888.336.8930.

G5 Mobile Launched - View Youtube Video Message and Overview

The Department is excited to announce the successful launch of the mobile web version of the Grants Management System website (G5.gov) on May 20, 2013. Click here to view a message from our CIO regarding the launch of G5 mobile followed by a brief demonstration of the functionality. If you have any questions about the new G5 Mobile capability, please contact the G5 Hotline at 1.888.336.8930.

Online Grants Training Courses

The Department of Education announces new online courses about the general requirements for successful grant administration, and in-depth information about internal controls, case management, and indirect costs. Five courses are available on ED.gov at Offices > Office of the Deputy Secretary > Risk Management Service > Grants Training and Grant Management Resources http://www2.ed.gov/fund/grant/about/training-management.html: Or search www.ED.gov for "Grants Training and Management." All grant recipient staff are encouraged to review these materials.

Drawdown Adjustments

Attention All FSA Recipients of Title IV Funds: The Drawdown Adjustment functionality should only be used to correct a drawdown error (i.e. funds drawn from or refunded to the wrong award year). Your school should be able to clearly document that a Drawdown Adjustment was used only for this purpose in case of an Audit or Program Review. Title IV funds are program, award year and school specific. Drawdown Adjustments should never be used to move funds between award years, programs, or schools to resolve a balance owed in the original award year, program, or school.

Refund Functionality Now Available

The refund functionality is now available. The refund outage message will remain posted on the website. Please retain for future reference should you require documentation regarding the delay in submitting refunds.

Refunds Unavailable Monday April 15th - Monday April 29th Additional Options for Submitting Refunds

The refund functionality is currently unavailable and will remain unavailable until Monday, April 29th. An update to this message will be posted as soon as the functionality is available. In the meantime, there are two options for submitting refunds:

1.) Paper Check - Please include the PR/Award number and DUNS number the funds need to be applied to on the check. The address to mail the checks are as follows:

For All Awards EXCEPT Direct Loan, you can mail the check to:

US Department of Education
Excess Cash
PO Box 979053
St. Louis, MO 63197-9000

Overnight

U. S. Department of Education
Attn: Natalie Pearson
1005 Convention Plaza
St. Louis, MO 63101

For Direct Loan refunds, you can mail the check to the address below. Please include this form with the check.

COD School Relations Center
Attn: Refunded Cash
Po Box 9001
Niagara Falls, NY 14302

Overnight Address/Requiring Signature

U.S. Department of Education
Attention: Direct Loan Refunds of Cash
2429 Military Rd, Suite 200
Niagara Falls, NY 14304
(Phone number for tracking form only: 716/284-2225)

2.) Wire - Please click here for instructions to wire funds.

We apologize for any inconvenience. If you have any questions you may contact our G5 Hotline at 1.888.336.8930.

Delay in Depositing Payment Requests from February 20th, 2013

Due to the system outage on Thursday, February 21st, any International payments requested after 12:00 PM EST, any same day payments requested after 2:00 PM EST, and any ACH payment requested after 3:00 PM EST on Wednesday, February 20th will be delayed depositing by one business day. We apologize for the inconvenience. If you have any questions or concerns, please contact the G5 Hotline at (888) 336-8930.

New Policy for Modifying User Email Address

Effective February 21st, 2013 users will no longer be able to modify their email address in the "My Profile" area of G5. If you need to have your email address modified please contact our G5 Hotline at 1.888.336.8930 for further instruction.

Electronically Signed Grant Award Notification (GAN)

Beginning November 19th, 2012, U.S. Department of Education program officers will have the option of signing a Grant Award Notification (GAN) electronically in the Grants Management System (G5), reducing the need for paper copies of a GAN. Program officers will still be able to print paper GANs, sign them manually, and send them via U.S. Mail when desired. Each time an electronically signed GAN is processed, an email will be automatically sent to grant recipients with a link directing them to log into G5 to view and/or print the GAN. For more information regarding this new process please click here or visit G5 FAQs located at the bottom of the home page.

NEW G5 Field Reader Webinar

Instructions for accessing the G5 Field Reader webinar recording: To log in to the webinar Click Here Enter your first and last name in the "Your Name" field
Click the View Recording button
Enter your email address and your company name
Click the View Recording button
Select the icon under View for Microsoft Office Live Meeting Replay (Please note that the icon under, "View Microsoft Office Live Meeting High-Fidelity Presentation" does not work) Wait for the recording to start. Depending on how busy the server is, this could take a few minutes

Refund Functionality Now Available

Please note the refund functionality was unavailable during the following times:

The refund functionality will be unavailable from 2:15 PM today, Wednesday August 22nd until 6:00 AM Thursday, August 23rd, 2012. We apologize for any inconvenience.

The refund functionality will be unavailable from 1:00 PM today, Thursday August 9th until 6:00 AM Friday, August 10, 2012.

New Banking Policy

The Department's Grants Management System (G5) contains financial data for thousands of Departmental recipients of financial assistance. In order to maintain the integrity of this data and to ensure that appropriate internal controls are in place to mitigate the likelihood of improper payments, the Office of the Chief Information Officer and the Office of the Chief Financial Officer have collaboratively established new policy governing the deactivation of dormant bank account records maintained in G5. A "dormant" bank account is an account that, according to G5 records, has not received an award for financial assistance for 18 months, or all awards associated with the account have been closed. Effective immediately, all "dormant" G5 bank accounts will be deactivated. This new policy will reduce the number of bank accounts in G5 that can receive payments and thereby reduce the risk of a payment to an incorrect bank account. To reactivate an account that has been deactivated, you will be required to complete a new Direct Deposit form (SF1199A). This form can be located by going to the FAQ section on the G5 Home Page. For more information, please click here to see the attached policy memorandum governing dormant bank accounts. If you need additional assistance, please contact Sylvester Osineme at (202) 245-8081 or sylvester.osineme@ed.gov.

Central Contractor Registry will be replaced by System for Award Management