Complete and Submit an Impact Aid 8003 Application


Concept

In this topic, you will learn how to complete and submit an Impact Aid 8003 application package.


Steps:

  1. Hover over the Grant Setup menu and click the Package Submission menu item to begin the process of completing and submitting an Impact Aid electronic application.

    Step 1
  2. The Application Packages tab displays.

     

    Click the Initiate New Application button to display the list of application packages which are available.

    Step 2
  3. The list of available application packages for the Department of Education displays.

     

    Click the Vertical scrollbar to scroll down and view the list of application packages and the action buttons at the bottom of the screen.

    Step 3
  4. Click the Select option to mark the Impact Aid FY 2013 Section 8003 Application Package.

    Step 4
  5. Click the Continue > button to continue.

    Step 5
  6. Note:  The system displays a message indicating that the package has been added to your list.  The package displays with a status of "Draft."

     

    Click the Select option to mark the Impact Aid application package.

    Step 6
  7. Click the Modify Application button to begin completing the application.

    Step 7
  8. The Package Information tab displays which includes the application forms, Department Contact's phone number and email address plus any instruction documents.

    Step 8
  9. Click the Vertical scrollbar to scroll down and view the forms.

    Step 9
  10. Note:  Any forms which are required to be completed will be noted as Required in parentheses.

     

    Also Note:  Before you begin to edit the forms, each one has the status of Blank.

    Step 10
  11. In Addition:  If you need to delegate user privileges to another user in order for that user to complete the forms for your application, you may click the User Privileges button and complete the screens to delegate authority to that user.  Refer to the topic entitled Delegate User Privileges for specific instructions.

    Step 11
  12. Note:  Two forms will be entered in detail for this example, the Impact Aid Cover Page and Table 3.

     

    Click the Select button to mark the Cover Page.

    Step 12
  13. Also Note:  You may view the form before entering data by clicking the View Form button.

    Step 13
  14. Click the Edit Form button to begin entering data on the form you selected.

    Step 14
  15. The Cover Page form displays.  The required fields are marked with asterisks.

     

    Note:  The system automatically populates your applicant identification information based on the information you submitted in the previous fiscal year.

    Step 15
  16. Click the Vertical scrollbar to scroll down.

    Step 16
  17. Note:  This is a sample completed form.

     

    Also Note:  As you complete the information on the form, you may save your work periodically by clicking the Save button at the bottom of the screen.

    Step 17
  18. After you have completed all the required information, click the Form Complete option to indicate that the information you have entered is complete.

     

    Note:  You will need to mark each required form as complete in order to submit your package.  You may edit the forms as many times as you like before submitting the package.

    Step 18
  19. Click the Save & Return to Package button to save your work and return to the package information and forms list.

    Step 19
  20. The system displays a message indicating that the form has been saved, and the form's status updates to Complete.

     

    Click the Vertical scrollbar to scroll down.

    Step 20
  21. As you complete and save each form, the status for each updates.

    Step 21
  22. Click the Select option to mark Table 3.

    Step 22
  23. Click the Vertical scrollbar to scroll down.

    Step 23
  24. Click the Edit Form button to begin entering data on the form you selected.

    Step 24
  25. Table 3 displays.  Enter the information into the Number of Children on Survey Date field for the first property.

     

    For this example, enter a valid value e.g. "100".

    Step 25
  26. Note:  For this example, the remaining fields have been completed.  When you click in or tab into the Table Total field, the total automatically calculates.

    Step 26
  27. Click the Vertical scrollbar to scroll down to the bottom of the screen.

    Step 27
  28. Click the Form Complete option to mark the form as complete.

    Step 28
  29. Click the Save and Return to Package button to save your work and return to the package information and forms list.

    Step 29
  30. Once again, the system message displays that the form was saved and the Form Status updates for the form you just completed.

    Step 30
  31. Note:  On the IPP (Indian Policies and Procedures) form, you may attach the IPP or waiver by clicking the upload button at the bottom of the form.  The system allows you to select it from your desk top's directory and attach it to G5.

    Step 31
  32. Also NoteYou may repeat the process for each of the forms until they are all complete.  For this example, the remaining forms have been completed.

    Step 32
  33. Click the Continue > button to continue to the Summary tab.

    Step 33
  34. Click the Vertical scrollbar to scroll down.

    Step 34
  35. Note:  You should read the instructions for next steps and the agreement for your Authorized Representative before submitting.

    Step 35
  36. Click the Submit button to submit the application.

    Step 36
  37. Note:  When you have completed all the steps required to submit the package, the system displays a message indicating that the application was successfully submitted.

     

    Also Note:  The system generates a link for you to view and print the PDF package which is created.

    Step 37
  38. Click the Click here to view the PDF Package link to view the package of forms.

    Step 38
  39. This is a sample of the application cover which is generated in PDF format.  On the left-hand side of the screen is a list of bookmark tabs for each of the forms.  You may click on the associated bookmark tab to view a form.

    Step 39
  40. Click the Impact Aid, Sec. 8003 Cover Page bookmark tab to view the Impact Aid application form.

    Step 40
  41. This is a sample of the Impact Aid application form.

     

    Click the Impact Aid, Sec. 8003 Table 6 - Membership & ADA list item to view a sample table form.

    Step 41
  42. This is a sample table form.  You may use the scroll bars to view the data on the form.

     

    Click the Horizontal scrollbar to scroll to the right on the form shown.

    Step 42
  43. Important Note:  You may use the universal print and save icons to print the application and save it to your desk top.

     

    Once you have printed and saved the application, click the Close Tab button to close the File Download tab and return to the G5 tab.

    Step 43
  44. Note:  This is a sample error message generated when submitting an application.  G5 generates an error message if anything is missing from the package or if you have skipped a step in the process.  For this example, Table 6 was not completed and it needs to be complete in order to submit the package.

     

    When you receive an error message, you can return to the Package Information to make corrections and then click Submit again.

    Step 44
  45. Click the Vertical scrollbar to scroll down and view the confirmation information.

    Step 45
  46. When you successfully submit the application, the tracking information for your submittal is displayed at the bottom of the screen along with an explanation of next steps.  You should also receive a confirmation email with the same information.  Before you leave this screen, you should print it for your records.

     

    After you have printed the confirmation, click the Go To Home button to return to the My Home Page screen.